Terms and Conditions
Application for Parkcrest Elementary Winterfest Market, 6055 Halifax Street, Burnaby, BC.
Nov 4, 2023, Saturday, 10:30AM - 3:00PM
Vendors' applications will be judged and accepted on an ongoing basis. Due to similar products being sold, and/or sold-out tables, we are unable to accept every application received. Only accepted vendors will be contacted via email within one week of application. Vendor fees to confirm your acceptance are due and must be received within 10 days upon acceptance and are non-refundable and non-transferable. Your space is not considered confirmed until payment has been received. Payment accepted to secure your approved spot is by cash or cheque (Cheques should be made out to Parkcrest PAC).
Parkcrest PAC will assign vendor space at their discretion and reserves the right to reassign space or alter the layout at anytime.
Vendors must only sell the products outlined in their application unless prior approval is obtained.
Vendors are prohibited from selling any alcohol, drug (related products included) and illegal items.
Home-cooked items: If you are selling homemade food items, please have a current copy of your Food Safe Certificate and also display it on your table. Any food or beverages sold should follow the guidelines for food and beverage sales in BC schools.
Vendor spaces are non-transferable and may not be shared after acceptance without prior approval.
Vendors agree that the photos they submit or post on social media may be used to promote the event. As a vendor, products / services and displays may be photographed to promote current and future events. Vendors are responsible for obtaining all permits, licenses, insurance, and approvals required to sell products and / or provide sampling. Vendor agree that any photos taken that day can be used to promote current and future events.
Vendors are responsible for the collection of sales tax and credit / debit services.
Vendors are legally liable for any negative consequences resulting from the purchase or consumption of their goods. All vendors are encouraged to have liability insurance covering the duration of the market, Parkcrest PAC, Parkcrest School and Burnaby School District is not subject to any liability of your products.
Vendors are kindly asked to promote their participation by distributing event material at upcoming events and digitally via their social media / website / newsletters, etc.
Vendor Fee: $30 plus a donation of an item with minimum value of $15 to be used as a prize or auction item (fee and donation item applicable per table space). Donated items must be received by Parkcrest Winterfest Committee by October 15, 2023. Please arrange donation by contacting [email protected].
- The fee includes only space for one table approx. 6 feet by 32 inches and up to two chairs. If you have an outside table against a wall, NO tape or nails/tacks etc may be put in the wall. Some tables may be able to accommodate 3M Command Damage free removable hooks. Table renters/vendors are responsible for their set-up and take-down of their display, and providing their own table cloths etc. Any special requests must be made on application form or in writing and are not guaranteed. If you have your own stand and wish not to have a tale please indicate this in the special request field (please note your stand must fit within the table space).
- Requests for, power (can be requested but is not guaranteed), if granted have a fee of $5 payable with the Vendor fee within the 10 days of approval.
- Please note Wifi is not available – if you require internet please arrange to have Data coverage.
Refunds and Cancellations: Table rentals are not subject to refunds however tables may only be transferred with the written approval of the organizers via email to [email protected]. All vendor payments are non-refundable and non-transferable. Any donated items submitted may not be returned.
In the unlikely circumstance that the event is cancelled, Parkcrest PAC will not provide any compensation for loss of income. All vendor fees are refundable less a 10% administration fee. Please see below for Public Health/School policies.
Public Health/School policies:
Parkcrest PAC will work closely with the venue in guidance with the Provincial Health Authorities to ensure the health and safety of our community. Parkcrest PAC will contact all vendors in a timely manner if, for any health or safety reasons to updated Public Health restrictions that are out of our control, the market is cancelled. If the market is cancelled due to PHO restrictions, all vendor fees are refundable less a 10% administration fee.
Load-in: 9:30 am-10:00am via outer gymnasium doors. You may park in the parking lot to unload, but you must move your vehicle to elsewhere in the area before the market (we recommend on Winch street behind the school across the field). Please obey all area parking signs. All tables must be set up by 10:20AM.
Take-down: Vendors must remain set up in their spaces until the show closes. Take down will begin at 3:00pm on Saturday and must be out of the building by 3:30pm.
Concession: Parkcrest PAC will be running a concession during the event. Details to be sent out closer to the event.
Please direct all questions to [email protected].
Failure to comply with the above terms will result in the cancellation of your application.
I acknowledge that I have read and agree to be bound by the terms and conditions stated above. As an independent vendor, I will indemnify Parkcrest PAC, Parkcrest Elementry School and Burnaby School District for any loss, theft, damage, penalty, judgement, legal fees, and expenses reasonably connected with your failure to comply with the terms of this agreement or any liability, negligence, gross negligence or injury resulting from your products, actions, conduct, booth setup, display or trade activities.
Application for Parkcrest Elementary Winterfest Market, 6055 Halifax Street, Burnaby, BC.
Nov 4, 2023, Saturday, 10:30AM - 3:00PM
Vendors' applications will be judged and accepted on an ongoing basis. Due to similar products being sold, and/or sold-out tables, we are unable to accept every application received. Only accepted vendors will be contacted via email within one week of application. Vendor fees to confirm your acceptance are due and must be received within 10 days upon acceptance and are non-refundable and non-transferable. Your space is not considered confirmed until payment has been received. Payment accepted to secure your approved spot is by cash or cheque (Cheques should be made out to Parkcrest PAC).
Parkcrest PAC will assign vendor space at their discretion and reserves the right to reassign space or alter the layout at anytime.
Vendors must only sell the products outlined in their application unless prior approval is obtained.
Vendors are prohibited from selling any alcohol, drug (related products included) and illegal items.
Home-cooked items: If you are selling homemade food items, please have a current copy of your Food Safe Certificate and also display it on your table. Any food or beverages sold should follow the guidelines for food and beverage sales in BC schools.
Vendor spaces are non-transferable and may not be shared after acceptance without prior approval.
Vendors agree that the photos they submit or post on social media may be used to promote the event. As a vendor, products / services and displays may be photographed to promote current and future events. Vendors are responsible for obtaining all permits, licenses, insurance, and approvals required to sell products and / or provide sampling. Vendor agree that any photos taken that day can be used to promote current and future events.
Vendors are responsible for the collection of sales tax and credit / debit services.
Vendors are legally liable for any negative consequences resulting from the purchase or consumption of their goods. All vendors are encouraged to have liability insurance covering the duration of the market, Parkcrest PAC, Parkcrest School and Burnaby School District is not subject to any liability of your products.
Vendors are kindly asked to promote their participation by distributing event material at upcoming events and digitally via their social media / website / newsletters, etc.
Vendor Fee: $30 plus a donation of an item with minimum value of $15 to be used as a prize or auction item (fee and donation item applicable per table space). Donated items must be received by Parkcrest Winterfest Committee by October 15, 2023. Please arrange donation by contacting [email protected].
- The fee includes only space for one table approx. 6 feet by 32 inches and up to two chairs. If you have an outside table against a wall, NO tape or nails/tacks etc may be put in the wall. Some tables may be able to accommodate 3M Command Damage free removable hooks. Table renters/vendors are responsible for their set-up and take-down of their display, and providing their own table cloths etc. Any special requests must be made on application form or in writing and are not guaranteed. If you have your own stand and wish not to have a tale please indicate this in the special request field (please note your stand must fit within the table space).
- Requests for, power (can be requested but is not guaranteed), if granted have a fee of $5 payable with the Vendor fee within the 10 days of approval.
- Please note Wifi is not available – if you require internet please arrange to have Data coverage.
Refunds and Cancellations: Table rentals are not subject to refunds however tables may only be transferred with the written approval of the organizers via email to [email protected]. All vendor payments are non-refundable and non-transferable. Any donated items submitted may not be returned.
In the unlikely circumstance that the event is cancelled, Parkcrest PAC will not provide any compensation for loss of income. All vendor fees are refundable less a 10% administration fee. Please see below for Public Health/School policies.
Public Health/School policies:
Parkcrest PAC will work closely with the venue in guidance with the Provincial Health Authorities to ensure the health and safety of our community. Parkcrest PAC will contact all vendors in a timely manner if, for any health or safety reasons to updated Public Health restrictions that are out of our control, the market is cancelled. If the market is cancelled due to PHO restrictions, all vendor fees are refundable less a 10% administration fee.
Load-in: 9:30 am-10:00am via outer gymnasium doors. You may park in the parking lot to unload, but you must move your vehicle to elsewhere in the area before the market (we recommend on Winch street behind the school across the field). Please obey all area parking signs. All tables must be set up by 10:20AM.
Take-down: Vendors must remain set up in their spaces until the show closes. Take down will begin at 3:00pm on Saturday and must be out of the building by 3:30pm.
Concession: Parkcrest PAC will be running a concession during the event. Details to be sent out closer to the event.
Please direct all questions to [email protected].
Failure to comply with the above terms will result in the cancellation of your application.
I acknowledge that I have read and agree to be bound by the terms and conditions stated above. As an independent vendor, I will indemnify Parkcrest PAC, Parkcrest Elementry School and Burnaby School District for any loss, theft, damage, penalty, judgement, legal fees, and expenses reasonably connected with your failure to comply with the terms of this agreement or any liability, negligence, gross negligence or injury resulting from your products, actions, conduct, booth setup, display or trade activities.
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